How It Works

Automatically aggregate and organize open checklist items from Apple Notes by hashtags

Watch It In Action

Demo Video Coming Soon

In Apple Notes, create notes with checklist items. Add hashtags to categorize tasks by person or project.

Note 1: "Project Alpha"

☐ Review design mockups #ToDoJames

☐ Update database schema #ToDoJenny

☐ Write API documentation #ToDoJames

Note 2: "Sprint Planning"

☐ Schedule team meeting #ToDoMark

☐ Prepare sprint backlog #ToDoJames

☑ Send calendar invites #ToDoMark

Open the Shortcuts app and run "Notes Checklist Aggregator". The shortcut will:

The shortcut creates a new note with all tasks grouped by hashtag, with references (Note title only) to the original notes.

Open Tasks Summary

#ToDoJames

Review design mockups (Project Alpha)

Write API documentation (Project Alpha)

Prepare sprint backlog (Sprint Planning)

#ToDoJenny

Update database schema (Project Alpha)

#ToDoMark

Schedule team meeting (Sprint Planning)

Track tasks assigned to different team members across multiple project notes

Organize client tasks and projects in one consolidated view

Group assignments and study tasks by class or subject

Categorize personal tasks by context like #ToDoHome, #ToDoWork, #ToDoSchool