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Apple NotesProductivityTask Management
Notes Checklist Aggregator
Never lose track of your to-do items scattered across multiple notes. This powerful shortcut scans all your Apple Notes with open checklists, intelligently groups them by hashtags (like #ToDoJames, #ToDoSmith), and creates a formatted summary note. Perfect for team task management, personal productivity, or tracking delegated items across projects. Each task includes a reference to its source note for easy navigation.
Features
- Automatically scans all notes with open checklist items
- Smart hashtag detection based on the input tag prefix
- Groups tasks by assignee or category using hashtags
- Creates formatted summary note with source references
- Shows note title for each task for easy traceability
- Filters out completed tasks automatically
- Regex-powered parsing for accurate task extraction
- Works with existing Notes folder structure
- One-tap execution from anywhere
- Updates summary note each time you run it
Requirements
- iOS 17.0 or later
- Apple Notes app
- Shortcuts app installed
- Notes access permissions
- Notes organized with hashtags in checklist items
How It Works
1
Create notes with hashtags
Add checklist items in Apple Notes with hashtags like #ToDoJames, #ToDoJenny
2
Run the shortcut
Launch the shortcut to scan all notes and extract open tasks
3
Get organized summary
Receive a summary note with tasks grouped by hashtag and source references
Inputs
Output Note
The note with summarized results
Tag Prefix
It will search for tags starting with this prefix. For example, if tag prefix is #Todo, it will search for #TodoJames, #TodoJenny, etc. If it is #ToDo, it will search #ToDoJames, etc.
Outputs
Output Note
A formatted summary note containing all open checklist items grouped by hashtag with source references
Constraints
- Output Note Name should be unique (its name should not be a part of any other note's name)
$9.00
One-time purchase
Instant download
Secure payment via Polar
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